Top Reasons to Choose PROCAS

If you run a government contracting business, you already understand how constant the pressure can feel. Meeting FAR requirements, preparing for possible DCAA oversight, maintaining accurate timekeeping, and managing indirect rates can stretch a team thin. When the accounting system falls behind, issues show up quickly. Missed cost allocations, incomplete timesheets, and unreliable job cost information can slow daily operations and create unnecessary risk.

This is where PROCAS becomes a practical solution. It is built for companies that need accurate project accounting, real-time reporting, and dependable workflows with strong functionality and ease of use. Government contractors often need a system that remains reliable, consistent, and structured as they navigate federal requirements. PROCAS offers that structure and gives GovCon teams a platform that supports compliance and smoother day-to-day operations.

What Is PROCAS Accounting?

PROCAS Accounting is a project accounting software platform designed for government contractors that need a DCAA-compliant accounting system. It brings together timekeeping, expense reporting, job cost tracking, indirect rate calculations, billing, and project accounting in one place. The system aligns with requirements under the Defense Contract Audit Agency and the Federal Acquisition Regulation, which allows contractors to organize financial data, maintain accurate audit trails, and produce real-time management reporting.

PROCAS supports labor distribution, cost accounting, per diem tracking, indirect rate calculations, incurred cost submissions, and government-ready financial reporting. Its structure helps contractors streamline their workflows while keeping the documentation required for government contracting.

Who Needs to Comply With PROCAS?

Government contractors performing federal work that requires a DCAA-compliant accounting system often rely on PROCAS to maintain accuracy and meet the standards required by their contracts. This typically includes contractors working under cost-type, time and material, and firm fixed price contracts. These contractors must maintain accounting systems that follow Federal Acquisition Regulation requirements and Cost Accounting Standards. PROCAS provides the structure needed to meet those expectations consistently.

Businesses Benefitting From PROCAS Accounting

Businesses that benefit from PROCAS include government contractors that must follow FAR and DCAA requirements and companies that need a scalable accounting system as they grow. PROCAS is cloud-based, updated continuously, compatible with business intelligence tools, and supported by a team that specializes in government contract accounting. Its structure works well for contractors that rely on accurate job cost data, real-time dashboards, and complete audit trails.

Types of Government Contractors Using PROCAS

Contractors across the GovCon space rely on PROCAS when their projects require accurate financial tracking, consistent labor documentation, and dependable support for government standards. The platform fits well for teams that need a structured accounting system aligned with federal expectations, including:

• Government contractors performing work regulated by the Defense Contract Audit Agency
• Cost Reimbursable contractors, required to meet the SF1408 standards
• Contractors who must track labor costs and billable hours with precision
• Contractors with indirect cost pools that require accurate calculations
• Firms that need integrated timekeeping and expense management specific to GovCon workflows

Compliance Requirements: DCAA and FAR Explained

DCAA compliance requires an accounting system that can track labor, costs, and documentation in detail. This includes electronic approvals, supporting records, timesheet integrity, and a complete audit trail of financial activity. FAR regulations establish how government contractors must manage their accounting data and demonstrate the adequacy of their systems. PROCAS supports these requirements by maintaining documentation, applying indirect cost rates consistently, and keeping timekeeping and expense reporting structured.

What Features Make PROCAS a Preferred Choice for Government Contractors?

PROCAS Accounting offers a range of features designed specifically for the demands of government contracting. Its structure helps teams maintain accurate financial records while reducing the burden of manual recordkeeping.

Integrated Time and Expense Management System

PROCAS connects timekeeping and expense reporting directly with the accounting system. Timesheets, labor distribution, and expense allocations flow into project accounting automatically, creating accurate records and complete audit trails.

Automated Indirect Rate Calculations

The system calculates indirect cost rates for pools, such as overhead and general and administrative expenses. These calculations support indirect rate visibility throughout the year and help users track project profitability with accurate rates applied consistently.

Customizable Reporting and Dashboards

PROCAS includes dashboards and financial reports that provide real-time visibility into job cost data, budgets, project costs, and management reporting. Users can customize the dashboards to match contract requirements and internal workflows.

API Connectivity for Business Intelligence Tools

Contractors can integrate PROCAS with business intelligence tools through its API. This supports advanced analytics, custom reporting, and automated data transfers across systems.

Security and Compliance Certifications (SOC 2)

PROCAS is SOC 2 certified, which supports data security, confidentiality, and operational controls. This level of protection is important for government contractors handling sensitive project information.

Top 10 Reasons to Choose PROCAS Accounting Software for Your Government Contracting Firm

Contractors often look for accounting systems that reduce manual work, support documentation, and provide visibility into contract activity. PROCAS offers a structure that aligns with these needs while giving users tools that help them stay prepared for government reviews and day-to-day project demands. The following reasons outline why many government contracting teams adopt PROCAS for their accounting and project management needs.

1. FAR and DCAA Compliance Built-In

PROCAS supports government compliance requirements with features that maintain documentation, support segregated costs, and capture accurate labor data throughout the system.

2. Integrated Timekeeping and Expense Reporting

Timekeeping, expense reporting, and labor distribution are fully connected, which helps teams maintain accurate records and consistent project accounting.

3. Automated Indirect Rate Calculations

Indirect cost pools such as overhead, fringe, and general and administrative costs are automatically calculated, supporting accurate financial management across contracts.

4. Audit-Ready Reporting for Financial Transparency

Reports and dashboards show project costs, budgets, and financial activity in real time, making it easier for teams to access the information they need during government oversight.

5. Scalable Licensing and Predictable Pricing

The subscription model offers predictable monthly pricing with user licensing that grows with the business. Teams can add users as needed without long-term commitments.

6. User-Friendly Interface and Easy Setup

PROCAS has an intuitive layout that helps teams learn the system quickly. The implementation process is supported by consultants who understand government contracting workflows.

7. Detailed Project Cost Tracking and Job Cost Ledger

Project costs, labor distribution, and job cost details are tracked throughout the lifecycle of the contract. This structure supports consistent cost accounting and billing documentation.

8. Web API and Business Intelligence Integrations

Contractors can connect PROCAS to BI tools such as Power BI to extend their reporting and analysis capabilities.

9. Strong Security With SOC 2 Compliance

PROCAS maintains SOC 2 compliance, which supports secure handling of financial and project data.

10. Expert Support and Quick Implementation Process

Users receive support from specialists familiar with government contracting requirements, which helps contractors maintain an organized accounting system from the start.

Pricing and Subscription Details

Government contractors often want an accounting system with predictable pricing and flexible licensing that fits their team structure. PROCAS Accounting uses a subscription model that begins at approximately $295 per month. This level includes one accounting user and five standard users who can access key features such as timekeeping, expense reporting, management reporting, dashboards, and API connectivity. Contractors can add users as their needs grow, and the scalable licensing structure allows companies to pay based on team size without committing to long-term contracts. Many GovCon teams note that PROCAS provides solid value for the investment because the system offers dependable functionality, ease of use, and tools that support project accounting throughout the entire contract lifecycle.

Ongoing System Improvements and No-Cost Upgrades

PROCAS continually enhances its software by rolling out new features, performance updates, and functional improvements at no additional charge. Customers always have access to current capabilities, which helps their teams stay aligned with evolving government contracting requirements and maintain an accounting system that keeps pace with their daily workflow.

Why Choose Barclay Group

Government contractors often need help selecting and implementing accounting systems that support their projects and meet government requirements. The Barclay Group brings experience, industry knowledge, and practical support to government contracting firms across the country. Their team focuses on helping GovCon businesses understand DCAA expectations, organize their accounting systems, and strengthen internal controls. As a firm built around integrity and client service, they work closely with contractors, navigating complex government contracting requirements.

Testimonials

“The Barclay Group is very knowledgeable on issues related to government contracting. They can quickly and patiently address client needs related to federal contracts and are delightful to work with.”– Kajal K.

“The Barclay Group helped us at short notice when we needed their time and expertise. They steered us through a demanding US Govt requirement and have prepared us for the future demands. Excellent service and professional delivery.”– Alex C.

“Jacob Barclay is a recognized expert that delivers for his clients. We do not hesitate to refer clients to him for DCAA compliance and other govcon issues!” – Paul H.

Frequently Asked Questions

What Data Does PROCAS Collect?

PROCAS collects timekeeping data, expense records, labor distribution details, indirect cost pool data, and general ledger activity. It also maintains documentation and activity trails that support government oversight and compliance requirements.

Does PROCAS Accounting Offer an API?

Yes. PROCAS includes a Web API that allows contractors to connect the system with business intelligence platforms and internal software. This supports automated reporting and advanced analytics.

What Integrations Does PROCAS Support?

PROCAS integrates with banks, credit card providers, payroll processors, HR systems, single sign-on solutions, and business intelligence tools such as Power BI. These integrations help contractors simplify workflows and maintain consistent financial data.

Can PROCAS Handle Indirect Rate Calculations Automatically?

Yes. The system calculates and applies indirect rates for pools such as overhead, fringe, and general and administrative expenses. This supports consistent project accounting and clear visibility into job cost activity.

Make GovCon Accounting Easy With PROCAS.

Barclay Group helps government contractors set up the systems and workflows they need for accurate financial management. To learn how PROCAS fits into your GovCon operations, call (757) 960-8485 or connect through the contact page.