Provisional Billing Rates

Provisional Billing Rates

Accurate Rates for Seamless Contract Billing

Provisional Billing Rates (PBRs) are essential for maintaining smooth cash flow and compliance in government contracting. These temporary, forward-looking rates are used to bill the government for indirect costs during the contract’s performance period. At Barclay Group LLC, we specialize in calculating, negotiating, and maintaining accurate PBRs to ensure compliance and efficiency.

What Are Provisional Billing Rates?

Provisional Billing Rates are estimates of indirect cost rates—such as fringe, overhead, and G&A—approved by the government for use in interim billing. They are based on projected costs and are subject to adjustment as actual costs are incurred. Accurate PBRs ensure contractors receive timely reimbursements while avoiding overbilling or underbilling.

Our Provisional Billing Rate Services

  1. Rate Calculation and Development
    We calculate provisional billing rates based on a thorough analysis of your indirect cost structures and projected expenses.
  2. Submission and Negotiation
    Provisional billing rates require approval from government agencies such as the Defense Contract Management Agency (DCMA). We prepare and submit your rates and negotiate with government representatives to secure approval.
  3. Reconciliation and Adjustments
    As actual costs are incurred, provisional billing rates may need adjustments to reflect reality. We monitor your rates and ensure they are reconciled with actual costs during contract performance.
  4. Audit Support
    Provisional billing rates are often reviewed during audits. We prepare detailed documentation and provide expert support to address auditor inquiries and maintain compliance.
  5. Ongoing Monitoring and Updates
    Federal regulations and business conditions can change, affecting your provisional billing rates. We provide ongoing monitoring and recalibration to keep your rates accurate and compliant.

Government Contracting, Compliance & Accounting—Stay Compliant, Win More Contracts, and Grow with Confidence! Give us a call or fill out our contact form.

Contact Barclay Group

This field is hidden when viewing the form

Next Steps: Sync an Email Add-On

To get the most out of your form, we suggest that you sync this form with an email add-on. To learn more about your email add-on options, visit the following page (https://www.gravityforms.com/the-8-best-email-plugins-for-wordpress-in-2020/). Important: Delete this tip before you publish the form.
Your Name(Required)
Barclay Group - Government Contracts Consulting
Excellent
5.0
Based on 5 reviews
review us on
The Barclay Group has been a fantastic company to work with. Jacob and his team exhibit a true commitment to professionalism and partnership in everything they do.
The Barclay Group helped us at short notice when we needed their time and expertise. They steered us through a demanding US Govt requirement and have prepared us for the future demands. Excellent service and professional delivery.
Jacob Barclay is a recognized expert that delivers for his clients. We do not hesitate to refer clients to him for DCAA compliance and other govcon issues!
Literally the best! If you need to know anything about financials and compliance, Jacob not only knows all the rules, but will share his advice on how to proceed. Invaluable, especially for those smaller businesses trying to work in the Federal arena.
js_loader