Provisional Billing Rates
Accurate Rates for Seamless Contract Billing
Provisional Billing Rates (PBRs) are essential for maintaining smooth cash flow and compliance in government contracting. These temporary, forward-looking rates are used to bill the government for indirect costs during the contract’s performance period. At Barclay Group LLC, we specialize in calculating, negotiating, and maintaining accurate PBRs to ensure compliance and efficiency.
What Are Provisional Billing Rates?
Provisional Billing Rates are estimates of indirect cost rates—such as fringe, overhead, and G&A—approved by the government for use in interim billing. They are based on projected costs and are subject to adjustment as actual costs are incurred. Accurate PBRs ensure contractors receive timely reimbursements while avoiding overbilling or underbilling.
Our Provisional Billing Rate Services
- Rate Calculation and Development
We calculate provisional billing rates based on a thorough analysis of your indirect cost structures and projected expenses. - Submission and Negotiation
Provisional billing rates require approval from government agencies such as the Defense Contract Management Agency (DCMA). We prepare and submit your rates and negotiate with government representatives to secure approval. - Reconciliation and Adjustments
As actual costs are incurred, provisional billing rates may need adjustments to reflect reality. We monitor your rates and ensure they are reconciled with actual costs during contract performance. - Audit Support
Provisional billing rates are often reviewed during audits. We prepare detailed documentation and provide expert support to address auditor inquiries and maintain compliance. - Ongoing Monitoring and Updates
Federal regulations and business conditions can change, affecting your provisional billing rates. We provide ongoing monitoring and recalibration to keep your rates accurate and compliant.